Moving Offices: 7 Hacks for a Smooth and Successful Relocation

Moving an office can be a daunting task, especially for those who have never managed one before. With small- and medium-sized companies experiencing downtime costs of hundreds of dollars per hour, there’s a lot at stake. But there are ways to ensure your relocation happens on time and on budget. Here are 7 office removals hacks to help you out:

1. Find a good project manager to take ownership of the move

One of the most important aspects of an office move is having a project manager who can take the reins and do a great job. Look for someone who’s skilled in setting budgets, deadlines, and motivating people to get things done. An experienced project manager can help ensure your move goes smoothly and minimizes disruption.

2. Get the right people involved

To determine the key needs of the business, involve HR, marketing, finance, and IT. This will help you determine the appropriate office space, design, layout, equipment, and furniture needed for the new location. Involving the key stakeholders at the beginning prevents any wrong decisions or leaving anybody out.

3. Get multiple quotes for all the services you need

After determining what the business needs from the move, it’s time to decide on the specialist services that will be required such as property agents, commercial property solicitors, office furniture suppliers, an experienced office removals firm and IT relocation specialists. Obtain multiple quotes from each service provider, asking about additional services they offer such as IT relocation expertise, project management assistance, and more.

4. Ask for recommendations from previous clients

Once you have received multiple quotes for the services you’ll require, ensure you ask for the contact details of previous happy clients that are similar to your business. A quality service provider will have no issue providing satisfied client details, helping offer peace of mind and easing the decision-making process.

5. Move overnight

When it’s time for the move, there are several factors that can hinder and slow down the process such as access restrictions to the new office building, restricted parking, and peak-hour traffic. Hiring an experienced removal company to move you overnight, particularly if your new location is easily accessible, is an effective way to minimize potential roadblocks and business disruptions.

6. Get your staff to label all their stuff before the move

Having staff members label their belongings eliminates time spent packing during business hours while also helping your office removal company identify which items belong where in the new location. Labeling ensures everything is in the right place once the move is complete and minimizes disruptions while getting settled in.

7. Tell your customers you’re moving

Using the office move as an opportunity to reconnect with previous customers and clients is a great way to inform them of the relocation, in case they need to get in touch. It’s also a chance to celebrate the growth of the company by offering special promotions, discounts or deals to loyal customers.

In conclusion, employing these 7 hacks for a successful office move can save time, reduce expenses and prevent disruptions. With thorough planning and preparation, an office move can be a rewarding experience for your company.

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