During a busy week, the last thing a leader or manager wants is a wasted hour or two sat in an unproductive meeting. If I asked you what the most efficient way to be inefficient would be, I’m sure many of you would say “bad meetings.”

Meetings today consume more work hours than ever before. Today, leaders spend about half their week in meetings. According to research from TED, a third of that time is wasted on pointless, badly run meetings. A survey from Clarizen reported that workers consider status meetings a waste of time and that almost 50% of respondents would rather go to the DMV or watch paint dry.

In an article for Harvard Business Review, three consultants from Bain report the results of an exercise in which they analyzed the Outlook schedules of the employees of an unnamed “large company” – and concluded that one weekly executive meeting took up 300,000 hours a year. And that total, the authors write, “doesn’t include the work time spent preparing for meetings”.

How many meetings have you attended where there was no clear agenda or objective? How many of you have sat in meetings that jumped around from topic to topic with no clear action plan at the end of the meeting? If you’ve left meetings more confused than when you arrived, please raise your hand.

Meetings don’t have to be something we dread and endure. They don’t have to be something we drift in and out of. We have to find ways for meetings to be far more intentional, energizing, and productive, that deliver real, tangible results.

So how to lead team meetings more productively? Here are 10 ways that leaders and managers can start leading team meetings that are productive and effective, and beneficial for everyone involved:

1. Frame Each Meeting in a Positive Way
To get everyone in the room in a positive mindset and energized for the meeting, a great starting point is to get everyone in the room to share something they’ve made progress on or are excited about. This immediately sets the tone and direction of the entire meeting. Rather than people being in a negative mindset about having to attend the meeting, they come from a place of positivity, contribution, and positivity.

2. Have a Clear Leader in The Room
Whatever the purpose of the meeting, someone in the room has to take charge of directing and leading the meeting. This person will set the agenda for the meeting, make sure it doesn’t go off topic and will ensure the meeting stays within an agreed timeframe. They will often report on progress, give clarity on what needs to happen after the meeting, and get commitment from people in the meeting on future action steps. If there is no one taking control, people with the biggest personalities or biggest opinions can dominate and stop quieter personalities from contributing.

3. Have the Right People in the Room
Think back to the last great meeting you were in… Was the meeting full of people “making up the numbers’” or was it full of people who were contributing and providing input? I’m guessing it was the latter. To lead a really productive meeting, take time to consider who will be involved. You want people in the room who will add value, who are active contributors, have background knowledge, are decision makers, are action takers, and who will be directly impacted by the outcome of the meeting. Be wary of filling the room, unless you absolutely have to, with people whose motivation for being there is either status or a fear of missing out on something.

Focus on getting people in the meeting room who will bring productive contribution, not passive bystanders. If you have the autonomy to arrange your meetings however you like, focus on doing it so they deliver the most productive results.

4. Use People’s Unique Strengths in Different Meetings
Not everyone in your company or team is the right fit for every meeting. A great tip for creating productive meetings is to get clear on what meetings team members should and should not be a part of. Don’t think about just filling the room, be selective about inviting people who you know will make the biggest contribution. We all have different strengths. Some of your team members will be great in brainstorming meetings, while others may get stressed out at the thought of participating. The same goes for process and status meetings. When it comes to creating the biggest impact from the meeting, it’s important to consider what energy you want in the room and who can bring the right value to a meeting. If you have clarity on that, ensure the right people are in the room. During my corporate career, I used to lead brainstorming, strategy, and status meetings. I knew that different members of the team would bring different skill sets to specific meetings.

5. End Meetings with Clear Action Steps and Responsibilities
Think back to the last meeting you were in, chances are there were lots of great conversations, valuable inputs, and insights. But what happened at the end of the meeting? Did you all go your separate ways, or was there clear action steps and responsibilities set? It’s worthwhile to set aside time at the end of every meeting to have everyone share their biggest insight. This reinforces contribution and collaboration and ensures everyone comes away from the meeting with a clear perspective on the value of the meeting. To reinforce this further, it is the responsibility of the meeting’s leader to clearly lay out the action steps, personal responsibilities, and timeframes for taking action on the key elements of the meeting.

6. Create a Clear Purpose for the Meeting
Staying on track is one of the hardest challenges for running an effective, productive meeting. The reason for this is that many meetings are set up without a clear purpose or even agenda. Some meetings happen simply because someone may have decided that you are going to have a weekly status meeting. Turning up to meetings like that, without a clear understanding of what specifically the meeting is about, what the agenda is, or what the priorities for the meeting are, can make you feel like the meeting is a waste of your time. When you are clear on the purpose of the meeting, you will be more engaged, know what to prepare beforehand, and know what the desired outcomes of the meeting are.

7. Hold the Meeting Standing Up
In an article in the Journal of Applied Psychology, the authors found that sit-down meetings took 34% longer than stand-up meetings. If you are finding that your sit-down meetings are not being as productive as you wish them to be, change things up and get all participants to stand.

8. Make Meetings Shorter
If you have a clear purpose and agenda for the meeting, you should have a sense of how long the meeting should last. Many meetings I’ve experienced in the past had a calendar invite set for either 45 minutes or 60 minutes. Some meetings actually finished earlier, but because the time frame had been set for a designated time, the meeting carried on going for no real reason. Start setting meetings with a shorter time window, be that 30 minutes or 40 minutes, and if the objective of the meeting is met, end it early. This communicates to everyone that their time is valuable and that productive meetings can be done in a shorter period.