4 GTD Basics To Help You Get Started – Tips from Kelly Forrister

GTD or Getting Things Done is a productivity method that was developed by David Allen in 2001. The productivity method aims to help individuals with managing their tasks and projects efficiently. The method is based on the concept of collecting to-dos, processing them, and then organizing them into a trusted system. By having a trusted system in place, individuals can get more done in less time while feeling less stressed and overwhelmed.

However, adopting the GTD method can be challenging, especially for beginners. Fortunately, Kelly Forrister, Chief Innovations Officer at David Allen Company, shares some helpful tips to get started with GTD.

1. Start with what you know

According to Kelly, one of the best ways to start with GTD is by using a tool you already know. If you’re uncomfortable using software, start with paper lists. It alleviates the pressure of mastering a new software program. If you prefer to use digital tools, make sure you choose a program that doesn’t overcomplicate things. The idea is to ease into the system and make the transition as seamless as possible.

2. Populate your system as thoroughly as you can and review it regularly

Kelly emphasizes the importance of having a system that is thorough and reliable. Your GTD system should become your second brain that you can rely on to store and manage all your tasks and projects. For the system to be effective, it’s crucial to populate it with all your tasks and projects, including those that are small and seemingly insignificant. Reviewing the system frequently will help you stay on top of your responsibilities consistently.

3. Make your system portable

Kelly advocates for having a portable GTD system that you can access whenever you need it. Whether you prefer using a paper-based system or digital tools, it’s essential to ensure that your system is accessible from anywhere, at any time. If your lists are not available when you need them, you’ll be training your brain not to trust the system to offload your actions.

4. Give yourself time to make it a habit

Habits don’t form overnight, and the same applies to GTD. According to Kelly, it takes about 28 to 32 days to create a habit. Therefore, you should give yourself sufficient time to learn and integrate the GTD system into your daily routine. It’s best to pick a list manager and consistently use it for 30 days to develop a habit and create a successful GTD system.

In conclusion, adopting the GTD method can be daunting, but it doesn’t have to be. By following Kelly’s four basic steps, you can create a GTD system that works for you. Remember to start with what you know, populate your system thoroughly, make your system portable, and give yourself time to make it a habit. Once you have a reliable GTD system, you’ll be amazed at how much more you can accomplish in less time while reducing stress and anxiety.