to make it easier to find information. With the plethora of free online tools available today, it can be overwhelming trying to figure out how to use them all effectively. However, if you design a workflow that incorporates these tools, you can maximize their productivity and collaborate with others easily. Here are some tips to help you do just that.

Start with a web-based toolbox like Protopage, which offers a variety of widgets and features including sticky notes, a calendar, and RSS feeds. Use a to-do list app like Voo2Do to manage tasks and stay organized. For email and calendar, GMail and Google Calendar are user-friendly and provide helpful features. Set up instant messaging with a multi-service client like Meebo or Gaim for quick communication with others.

For group chats, try out Campfire from 37Signals, a project management app. Use Skype, a VoIP tool that can be used as an internet phone, to connect with others. Take advantage of free online office application tools from Zoho, which offers a word processor, spreadsheet, and presentation software.

Use a wiki, like PBWiki, to store information and build easily edited webpages. And finally, use an RSS reader like Bloglines or Google Reader to track important information and stay on top of news and updates.

Once you have all the tools in place, it’s essential to build a workflow that works for you. Here’s a sample morning workflow to give you an idea of how to incorporate these tools effectively:

8:45 AM – Arrive and drink coffee while setting a digital timer for 15 minutes of checking Gmail, then refuse to check it for another 15 minutes.

9:00 AM – Open Protopage, check Voo2Do task list and prioritize tasks for the day. Handle the most critical task first using Zoho Writer or Writeboard, sharing it with clients via Basecamp. Post any useful points into the wiki and take a break.

9:30 AM – Double-check Gmail and handle any issues with coworkers via IM. Post an update on the blog about the issue and what was done to resolve it.

10:05 AM – Review pictures of a potential new data center in Vietnam on Flickr, tag them, and make a note in the wiki linking back. Post about it on the blog as well.

10:42 AM – Check off completed tasks on Voo2Do, compare them with the master list on BackPack, and calculate the hours saved using Zoho’s spreadsheet software.

The key to this scenario is to remember that these tools are all related and should be used in a meaningful way to support your goals. Don’t get bogged down in mastering a system; instead, focus on accomplishing tasks and moving yourself forward.

In conclusion, free online tools are a great way to increase productivity and collaboration. By incorporating them into a well-designed workflow like the one described here, you can get the most out of these tools and focus on the tasks that matter. Give it a try and see what it can do for your productivity.